Many of us are probably familiar with the tedious effort that is requiredwhen orders, delivery notes, or credit notes arrive daily and the data has to be entered manually to the ERP system? In many discrete manufacturing companies this eats up time, ties up skilled workers, and leads to errors. Classic OCR or template systems automate some steps, but often require rework and manual checking.
With PSIpenta's integrated AI-powered document processing, this effort is now a thing of the past. The solution not only reads documents, but also understands their content – ensuring that data arrives in the ERP system correctly, completely, and without the need for rework.
Integrated AI understands document content
Suppliers send documents in a wide variety of formats – from clearly structured item lists up to free text or mixed forms. This is exactly where many companies face daily challenges, especially as traditional systems typically reach their limits as soon as layouts change or information is located elsewhere.
The AI-supported document processing integrated into PSIpenta takes this reality into account in everyday business. The solution combines language processing technologies with machine learning and recognizes tables, headers, footers and continuous text. It understands the meaning of an entry – regardless of position, format, or spelling – and automatically assigns it to the correct ERP fields.
This means that item numbers, quantities, or delivery dates are directly translated into structured data records and transferred to the ERP system in JSON format. The AI recognizes phrases such as “packed in quantities of 1000” or “delivered by arrangement” based on context and makes them usable for subsequent processes.
Typical use cases
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Standardized orders
Clear position lists are processed automatically, and values such as order number, quantity, or price flow directly into the corresponding ERP attributes.
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Different layouts
Even if columns, fields, or information are located elsewhere, the system identifies relationships and assigns the content correctly.
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Free text or mixed formats
Even unstructured data is recognized, interpreted and made usable.
Greater speed and precision in document processing
This flexibility enables PSIpenta to process a wide variety of documents efficiently – without templates, manual rework, or additional effort. This not only increases the processing quality and speed in all downstream processes, but also noticeably reduces the workload for employees.
At the same time, data quality is significantly improved. The AI-supported system recognizes missing or contradictory information, flags inconsistencies, and thus reduces the error rate. Purchasing, scheduling, and production planning benefit from consistent information that is reliably available at all times. This makes decisions more informed and processes more stable.
Because the solution scales flexibly, this process remains reliable even as document volumes grow. PSIpenta simply grows with you – ensuring that companies can rely on a consistent, resilient flow of information even as complexity increases.
AI creates confidence in action
The AI-supported document processing integrated into PSIpenta shows how automation and intelligence can be combined in a meaningful way. Documents are not simply digitized, but their content is also understood and made available in a structured form in the ERP system. This creates a continuous flow of information between the departments involved, making processes more stable and decisions more reliable. The benefits go far beyond saving time. Companies gain transparency over their data and increase the quality of their processes. This turns data understanding into real confidence in action.